Summary
The Project Coordinator is an office based role supporting the administration of our ARS teams in the Meeting & Events industry. The ideal candidate will possess a good level of experience in administration and project coordination, be able to demonstrate superior customer service and trouble shooting skills, as well as a flexible approach to work. The candidate will work as a member of an excellent close-knit team and will be responsible for coordinating varying types and sizes of ARS events. Candidates must possess Microsoft office and interpersonal skills as well as a desire to learn.
Essential activities & responsibities include:
Coordinating the logistics and resources for your projects, where attention to detail and accuracy are paramount
Be competent in organizing national and international travel and freight, making the best arrangements for the most competitive price
Ensuring the crew schedule is constantly updated and notifying relevant team members
Keeping clear and detailed records of arrangements and decisions made
Ensure the success of the project and full support to the technician and client teams
Maintaining a positive and proactive relationship with both in-house delivery teams and clients
Coordinating financial aspects of the event including logistics budgets and invoicing
Develop proficiency in all IML technology systems and tools– adhering to key procedures
Consistently work to identify causes of reoccurring issues and improve work processes
Ensuring excellent communication on events – notifying all parties of updates, changes and being aware of what the impact of these changes might be on our crew, and client and how best to mitigate any problems
Establish rapport with all our clients to deepen the client relationship and develop your own set of accounts
Flexibility is required so that all necessary tasks are undertaken to meet the event timelines. IML work can be seasonal and the support team need to be flexible to help out other teams in their busy periods and generally help across the business where needed
Work alongside external account managers as an internal sales support – producing accurate proposals for clients in a timely manner
Understand the pricing structure for all IML products and services.
Assist in organizing the external sales team schedules including booking demo appointments, exhibits and tradeshows
Keep track of proposals, follows up and potential new opportunities
Ability to meet challenging assignments with a positive attitude
Education & requirements:
High School Graduate/GED, some college preferred
Proven track record of project coordination and administration
Excellent customer service skills proven through demonstrated ability to interact well with people and help others
MS Office suite – essential Word (Excel & PowerPoint to an adequate level)
Experience of working with not –for– profit organizations useful but not essential
Need to be able to lift up to 50 lbs occasionally
News
After 14 years in business, branded content broker Brand in Entertainment kicked off the first in an anticipated annual series of auctions last Wednesday at Christie's for more than 70 media buyers.
Unprecedented Auction Collaborates with Global Leaders in Audience Response to Provide Interactive Silent Auction Experience on January 20, 2010 at Christie’s New York City
Ipsos MORI and the BBC recently brought in IML’s expertise for gauging the shifting opinions of floating voters during the UK's Prime Minister, Gordon Brown’s speech at their recent political party conference.
IML ACQUIRES AUDIENCE ALIVE
With effect from 1st June 2008, Audience Alive has become part of IML, the global audience response services arm of Computershare. The acquisition comes at a time....
On the 20th of December 2007, Ezicomms was acquired by IML, the global meetings services arm of Computershare. The acquisition marks an exciting period for our business, as we are now recognized as Australia's leading provider of audience response services.
In September's edition of Professional Fundraising Magazine, Sean Kelly, Director of Golf at Sparks provides tips and advice on how to maximize fundraising with IML's Silent Auction technology.
IML, a Computershare company will launch TEXT, VOTE & TALK (TVT), their unique, all-in-one audience response solution at InfoComm 2007. The very latest in audience response technology, TVT is a unique package combining audience text messaging, electronic voting and live...
IML provided electronic voting and text messaging at The Prince of Wales May Day Business Summit, held nationwide on Tuesday May 1 st . The May Day Business Summit, hosted by HRH the Prince of Wales at St James Palace brought together more than 1,000 Chief Executives and...
TELUS incorporated IML's innovative keypad technology into their annual meeting and became pioneers of wireless shareholder voting in Canada... On Wednesday, May 2, shareholders attending the TELUS annual meeting were the first to use IML's registration and wireless voting...
Following successful expansion into the North American market, IML is delighted to announce the launch of a new IML branch in Melbourne, Australia. We have opened the Melbourne office in response to rapidly increasing demand for our products and services in the Australasia region. Mandy...
More than 200 dinner guests used IML's keypads to bid on silent auction lots during Breast Cancer Care's recent high-profile annual fashion show. IML's Communicator keypads enabled guests to monitor their lots and re-bid on items without having to leave their seats. This convenience,...
BA previously employed a 'Ballot Box' system to poll more than 600 poll cards. Keen to demonstrate a commitment to shareholder confidence, BA's primary objective was to incorporate a method of calculating these votes and displaying the live poll result immediately to the meeting....
Events
May 4th New York City
May 6th Los Angeles
May 25th- Webinar
June 1st- Webinar
New York City- Wednesday, June 16th
New York City- Wednesday, March 24th
Los Angeles- Thursday, March 25th
San Francisco Area- Wednesday, March 31st
For its second annual "In Party," Brigham and Women's Hospital used inventive tabletops, a digital auction system, and a streamlined program to keep guests happy while reeling in $1 million.
Planners should get on board with any available resource, including social networking tools like Twitter—and should use them wisely. “There’s a lot of noise on Twitter… It’s not a one-way street. It’s about listening,” said IML director Ray Hansen. “You have to listen and pay attention, and you’ve got to contribute. You have to start giving people valuable information. Otherwise they’re not listening to you.”
Read More
At the Discovery Ball, the American Cancer Society employed biodegradable decor and electronic bidding to create a green-as-possible event.
NEW YORK – May 21, 2009 – In a time when philanthropic dollars seem to be disappearing, Robin Hood, one of the city's leading poverty-fighting organizations, had a different outcome at its most recent event in New York City with the help of IML's Pledge technology.
Ipsos MORI and the BBC recently brought in IML’s expertise for gauging the shifting opinions of floating voters during the UK's Prime Minister, Gordon Brown’s speech at their recent political party conference.
IML, Computershare's Audience Response Company Grows with the acquisition of Machine Dreams INC... Canton, MA, March 3, 2008 Computershare Ltd. (ASX:CPU) announced today its continued international expansion of IML, a Computershare company, with the acquisition of Machine Dreams Inc's...